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Job Vacancy: Finance and Administrative Officer

Job title: Finance and Administrative Officer (Philippines)

Location: Pampanga State Agricultural University, Magalang, Pampanga

Contract period: Immediately until September 2023 with a high possibility of renewal

Start: As soon as possible after the candidate’s selection


BACKGROUND

The spillover of infectious agents from animals to humans in recent decades has had a significant impact on the health of humans, animals, and our environment. To minimize the impact of future pandemic threats, the Southeast Asia One Health University Network (SEAOHUN) was established in 2011 with support from the U.S. Agency for International Development to develop a resilient and competent One Health workforce to effectively prevent, detect and respond to infectious disease threats by leveraging education, research, and training excellence provided by member universities. Since its establishment, SEAOHUN has expanded network membership from 10 universities in Indonesia, Malaysia, Thailand, and Vietnam to over 102 universities in eight countries, including the four founding countries plus Cambodia, Lao PDR, Myanmar, and the Philippines. The expansion was made possible with the support of Korea International Cooperation Agency (KOICA), U.S. Department of State (DOS) through its Lower Mekong Initiative (LMI), and USAID. Our university members come from multiple disciplines connected to the health of humans, animals, and their ecosystem.


Our regional programs promote and facilitate collaborative activities among the countries with an emphasis on improving One Health education and research. Examples of our educational initiatives include the development of One Health core and technical competencies, competency-based education, research capacity to provide an evidence-base for One Health advocacy, One Health student clubs, and other experimental learning activities.


The SEAOHUN Secretariat based in Chiang Mai, Thailand, is the coordinating body for all the country networks. The Secretariat manages subawards with the country networks, facilitates SEAOHUN Executive Board meetings and regional activities, strengthens One Health University Networks in Southeast Asia through capacity building activities, and partners with national, international and non-governmental organizations to build the next generation of One Health leaders. The Secretariat represents interests of its country networks at global and regional meetings/conferences/forums such as Global Health Security Agenda (GHSA), Southeast Asian Ministers of Education Organization (SEAMEO), and ASEAN+3 Field Epidemiology Training Network (FETN). SEAOHUN has partnered with Zoetis and Pfizer to address the growing threat of antimicrobial resistance (AMR), and with Chevron to strengthen One Health education in Southeast Asia.


Currently, SEAOHUN is implementing the Global Health Security (GHS) project under the USAID One Health Workforce – Next Generation project in the Philippines in partnership with the Philippine One Health University Network (PhilOHUN), an organized network of Philippine universities established in 2019. PhilOHUN aims to develop the next generation of skillful and competent members of the One Health workforce in the Philippine setting. As such, a Finance and Administrative Officer is needed to assist in the implemention of the GHS project, which is expected to be renewed in September 2023.


For more information, you may visit https://www.seaohun.org/ and http://facebook.com/seaohun.


DUTIES AND RESPONSIBILITIES

Under the overall supervision of the SEAOHUN Project Manager (Philippines), the Finance and Administrative Officer (Philippines) will assist PhilOHUN and SEAOHUN to ensure the effective and transparent utilization of financial resources and day-to-day operation of projects implemented in the Philippines. S/he will undertake the following tasks:


 Manage all financial transactions of PhilOHUN projects, including but not limited to, bookkeeping, preparing balance sheets, cash management, processing of invoices, and bank reconciliation. updating and drafting financial spreadsheets, reviewing, and reconciling bank statements, among others.

 Assist the PhilOHUN Coordinator and SEAOHUN Project Manager (Philippines) in preparation of annual budget.

 Prepare financial reports (monthly, quarterly, semi-annual, and annual) and contribute to the development of progress reports.

 Participate in financial audits.

 Provide administrative support to the management, including logistical preparation and coordination of activities and/or events, such as flight bookings, accommodation, procurement, monitoring of office suppliers, and other administrative tasks.

 Perform other tasks as assigned and needed for successful program implementation. QUALIFICATIONS AND


REQUIREMENTS

 Bachelor’s degree in Accountancy, Finance or completed business-related courses from a recognized college or university. RA 9298 passer an advantage.

 Minimum of three years of progressive work experience in accounting/finance related position, and one year in administrative position.

 Excellent relationship management, interpersonal, and teamwork skills.

 Experience with USAID-funded projects is highly desirable.

 Strong analytical and problem-solving skills.

 Self-starting, ability to take initiatives and to work with minimal supervision.

 Proven effective communication skills in English, both in written and orally.

 Skills in Microsoft Office/Google, email, and Internet navigation are required.

 Willingness to undertake travels within the Philippines.


HOW TO APPLY

Interested candidates are invited to send an application letter, a resume or curriculum vitae in PDF format, and state a current and expected salary to secretariat+recruitment@seaohun.org and copy judith@seaohun.org using the subject line “Apply for Finance and Admin Officer (Philippines)”. Applications will be reviewed on a rolling basis until filled with the first round of reviews on 08 June 2023. The candidates are encouraged to apply as soon as possible. The salary for this position will depend on qualifications and experience and in line with projects funds.


SEAOHUN is an equal opportunity employer, and does not discriminate on the basis of race, color, sex, language, religion, ethnicity, disability, age, sexual orientation and gender identity. SEAOHUN prohibits the use of forced labor and trafficking in persons, and does not charge any fees from applicants. While we respect all applications, only the shortlisted candidates will be contacted

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